Production Coordinator

ILM Sydney, part of Disney, is hiring a Production Coordinator to join their VFX production team in Sydney, Australia. This role sits at the centre of discipline-level coordination within a VFX pipeline, managing schedules, shot tracking, and crew communication to keep specific artist departments hitting their targets across a live production. It suits a mid-level production professional who has worked inside a VFX or animation studio and knows how to read a schedule, run a turnover, and keep a team aligned without being asked twice.

About the Role

Reporting to the VFX Producer and Production Manager, the Production Coordinator owns the day-to-day operational rhythm for assigned artist disciplines, working directly within ShotGrid to track shot progress and keep data accurate for the full production team. This is a hands-on post-production workflow role, not a generalist admin position. On any given day you might be running a shot review, chasing a client delivery milestone, troubleshooting a view station issue, or writing up a weekly synopsis for production leadership.

Key Responsibilities

• Manage scheduling and assignment tracking for specific VFX disciplines in ShotGrid, ensuring shot data is current and visible across the production team.
• Run turnovers for discipline crews, making sure every assigned artist has accurate and complete information before work begins on shots or assets.
• Serve as the primary communication point between discipline supervisors, leads, and the broader production team, providing real-time updates on priorities and reschedules.
• Monitor delivery targets against internal milestones and external client deadlines, flagging risks to leadership before they become problems.
• Organise dailies and shot reviews on behalf of supervisors, capture feedback, and enter decisions into the tracking system.
• Supervise and train assigned Production Assistants, delegating tasks and managing workload distribution across the team.

What You Bring

• One to three years of experience working inside a VFX or animation production environment, with a solid grasp of post-production workflow and terminology.
• Hands-on experience with ShotGrid or a comparable production tracking tool used in a VFX pipeline context.
• Technical literacy across Linux, Windows, and Mac environments, including the ability to run basic scripts and resolve view station setup issues.
• A bachelor’s degree in Film, Art, Communications, or a related field, or equivalent credits from industry experience.
• Full Australian working rights, which are a firm requirement for this position.

Why This Role

ILM is one of the few VFX studios in the world where the scale and complexity of the work genuinely pushes coordinators to develop skills that transfer across any production type, from feature film production to long-form episodic television. The Sydney studio works across major Disney and Lucasfilm productions, giving the right candidate real credits and direct exposure to senior VFX leadership. For a coordinator ready to take on more responsibility within a structured, high-output VFX pipeline, this is a role with genuine career weight behind it.

Apply now for the Production Coordinator position at Disney’s ILM Sydney and take the next step in your VFX production career.