EXECUTIVE ASSISTANT WANTED – $76,200k | eBOSS Canada

Job Position(s): EXECUTIVE ASSISTANT WANTED - $76,200k | eBOSS Canada

The National Arts Centre in Ottawa is hiring an Executive Assistant to support the President and CEO through the full scope of executive operations at one of Canada’s most prominent performing arts institutions. This role sits inside the Executive Office and is responsible for managing the information flow, scheduling, and coordination that keeps senior leadership focused on high-priority organizational work. It suits an experienced executive-level administrator who thrives in a high-discretion environment and has a track record supporting C-suite principals in complex, multi-stakeholder organizations.

About the Role

The Executive Assistant reports to the Executive Office Manager and Corporate Secretary, working on-site five days per week at the National Arts Centre’s Ottawa facility. A typical day involves managing a layered executive calendar, preparing briefing packages ahead of leadership meetings, and coordinating domestic and international travel logistics. This is a full-time continuing position with an anticipated start date as soon as possible, structured around a standard Monday to Friday, 35-hour week with occasional early mornings and evenings.

Key Responsibilities

• Manage the President and CEO’s calendar across competing internal meetings, external partner engagements, and institutional events, ensuring scheduling decisions reflect organizational priorities.
• Coordinate briefing materials, agendas, and background documents to support executive readiness ahead of senior leadership and stakeholder meetings.
• Organize domestic and international travel arrangements including itineraries, accommodations, bookings, and expense reporting for the Office of the President and CEO.
• Serve as the primary point of contact for internal departments and external partners communicating with the Executive Office, maintaining professional and timely responses.
• Handle sensitive correspondence, scheduling matters, and confidential information with sound judgment and a high standard of discretion.
• Track follow-through on key commitments and initiatives, keeping the President and CEO informed of upcoming responsibilities and ensuring appropriate next steps are taken.

What You Bring

• Several years of experience providing executive-level administrative support to a senior principal in a large organization.
• Demonstrated ability to manage complex, multi-party calendars and travel logistics under time pressure.
• Experience handling confidential communications and sensitive stakeholder relationships with professionalism.
• Strong written communication skills suited to a high-visibility executive office environment.
• Comfort working in a structured, on-site role with defined priorities set by a senior leadership team.

Why This Role

The National Arts Centre is a federally funded institution with a national production and presenting mandate, making this one of the more substantive executive support roles available in Ottawa’s arts and cultural sector. This is a full-time continuing position with benefits and a pension plan, with a salary range of $76,200 to $95,100. eBoss Canada has listed this role under competition number J0626-0410 for candidates applying through the formal process.

Apply now for the Executive Assistant position at the National Arts Centre through FilmLocal.com and put your executive coordination experience to work at a nationally recognized arts organization.