Office Assistant – School of Theatre, FSU/Asolo Conservatory for Actor Training (Sarasota, Florida)

Job Position(s): Office Assistant - School of Theatre, FSU/Asolo Conservatory for Actor Training (Sarasota, Florida)

Florida State University is hiring an Office Assistant for the FSU/Asolo Conservatory for Actor Training, based in Sarasota, Florida. This role sits at the operational center of a professional actor training program, supporting everything from production calendars and play rights licensing to donor acknowledgment and faculty contracts. It suits an organized administrator who is comfortable working across academic, production, and development functions within a performing arts environment.

About the Role

The FSU/Asolo Conservatory sits within Florida State University’s School of Theatre and operates in close partnership with the Asolo Repertory Theatre, giving this position real exposure to professional theatre production and arts administration at an institutional level. Day-to-day work moves between coordinating pre-production meetings, managing designer and guest director contracts, and supporting grant writing and fundraising operations. The role also serves as the point of contact for community arts partners including the Sarasota Ballet and The Ringling.

Key Responsibilities

• Prepare and maintain academic and performance production calendars, coordinating schedules across faculty, guest directors, and Conservatory events throughout the season.
• Ensure play rights are properly licensed and paid ahead of each production, working within applicable state and university contract requirements.
• Coordinate opening nights and Education Nights with the Asolo Box Office and Development Department, serving as the internal liaison across departments.
• Support Conservatory development activities including grant writing, reporting, donor acknowledgment letters, and tracking fundraising donations and box office income.
• Administer purchasing, travel coordination, and financial recordkeeping, including faculty travel tied to student recruitment and national auditions.
• Coordinate fall orientations for faculty and staff, spring graduation ceremonies, and provide administrative support to the Conservatory Director in daily operations.

What You Bring

• A high school diploma or equivalent plus four years of relevant experience, or a combination of post-secondary education and experience at a comparable rate.
• Demonstrated experience coordinating contracts, purchasing, or financial records in an administrative setting.
• Familiarity with performing arts organizations, educational institutions, or arts administration environments.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Strong written and verbal communication skills with the ability to manage multiple assignments across academic and production timelines simultaneously.

Why This Role

The FSU/Asolo Conservatory is one of the few actor training programs in the country embedded within a working professional repertory theatre, which gives this Office Assistant position genuine exposure to live theatre production workflow at a high level. Florida State University is a research university founded in 1851 with a long-standing reputation in the arts and humanities, and the Conservatory draws guest artists and directors from across the professional theatre industry. For an administrator with an interest in performing arts production and institutional arts management, this role offers breadth that most office positions do not.

Apply now for the Office Assistant position at Florida State University’s FSU/Asolo Conservatory for Actor Training in Sarasota, Florida.