VFX Coordinator, US Series VFX Department

Description

As a VFX Coordinator on our US Series team, you will be partnering with the US Series VFX Executives to advise on and understand the complexities that come with supporting projects from pitch to play. We are looking for someone who has enough experience and intuition to see a show as a whole and help to set it up for success, and can anticipate how and when to engage actively to keep it on the rails. Your proactive approach will allow you to play a central role in understanding our cross-functional partners from across the studio and know when to engage. You will be a sounding board as a partner to the US Series VFX Executives, and provide organizational support on vendor management, budgets, and other administrative duties to keep our shows on track.

Key job responsibilities
• Manage daily, weekly, monthly schedules for US Series VFX Executives and assisting with reporting up to the Global Head of Visual Effects
• Assist in the breakdown of scripted materials to determine scope of visual effects
• Provides assistance as needed with all aspects of VFX production; from development and pre-production through final delivery.
• Frequently collaborates with and supports efforts to create better alignment between internal departments, Prod Execs, and creative Execs.
• Liaise between vendors, crew, and internal teams to improve cross vertical information flow.
• Tracks and manages VFX schedules, keeping stakeholders apprised of status.
• Supports the US Series VFX Executives in tracking and maintaining VFX script breakdowns, budgets, and weekly progress reporting.
• Facilitates VFX reviews with creative teams and relay feedback as needed.
• Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed
• Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers)
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network
• Maintain a checklist for each show to ensure major milestones are met (e.g. budget lock, budget approval, kick-off calls, deliverables, international filming activity, etc.)
• Facilitate communication with the show level and studio departments (e.g. casting, business affairs, legal, finance, PR/marketing, etc.)
• Coordinate kick-off calls with development for each individual project
• Update and distribute studio contact lists and ensure that they are managed per studio requirements.
• Maintain relationships with global vendors, studio and show level counterparts
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.