Production Assistant

Our Company

Vuly is an Australian owned outdoor play company that provides fun, safe, and healthy play for all. Pioneering the outdoor play industry with their creative and innovative product ranges, Vuly is a company like no other.  If you’re driven by the idea that what you’ll do every day genuinely makes kids’ lives more fun, you’ll fit right in here.

The Role

The Production Assistant is the logistical engine of Vuly’s Content Team. Reporting directly to the Lead Producer, this role provides end-to-end administrative and organisational support across the full production lifecycle: photoshoots, video shoots, and brand events.

By owning the meticulous details of scheduling, documentation, and on-site logistics, this role ensures the Lead Producer is freed from administrative minutiae to focus on:

• High-level creative execution in partnership with the Creative Director.

• Strategic project oversight and budget management.

• Directing the crew and talent to achieve world-class visual outputs.

About You

• Proactive Problem-Solver: You don’t wait to be told what to do; you see a gap (a missing release form, a dying camera battery, a hungry crew member) and you fix it.

• Cool Under Pressure: You stay calm and focused when schedules shift, weather changes, or technical glitches occur.

• High Energy & Reliability: You bring a “can-do” spirit to every shoot and understand that the small details make the biggest difference.

Responsibilities

Administrative & Financial Support

• Production Planning: Assist the Lead Producer in arranging meetings, distributing agendas, and tracking action items to keep projects moving.

• Documentation Ownership: Draft shooting schedules, distribute call sheets, and ensure all Talent Release Forms and NDAs are signed, filed, and audit-ready.

• Financial Alignment: Support the Lead Producer with expense tracking and receipt collation. Manage initial invoice processing for approval, ensuring all spend falls within the established budget.

Pre-Production & Logistics

• Resource Coordination: Under the guidance of the Lead Producer and Creative Director, book and confirm external crew, talent, and locations.

• Hospitality & Travel: Manage catering (including dietary requirements) and coordinate all logistics for local and “away” shoots, including transport, accommodation, and gear freight.

• Focus Group Management: Act alongside the Lead Producer as a primary event coordinator: organising participant lists, managing on-site testing logistics, and the bump-in/bump-out of the event space.

On-Set & Field Execution

• Production Assisting: Act as the Lead Producer’s primary support on-set; managing the run sheet, monitoring the clock, and assisting with the management of child talent and families.

• Stakeholder Liaison: Serve as a central point of contact for the in-house videographer and contractors (HMU, Wardrobe, Lighting), ensuring they have the schedule and resources needed to perform.

• The “Vuly” Factor: Serve as the “Runner” for last-minute errands, manage the loading/unloading of gear, and work closely with the Internal Operations Team to ensure prototypes and unit supplies (gazebos, generators, etc.) are correctly deployed and locations are left in pristine condition.

To Apply

If you enjoy fast-paced, collaborative environments where shared vision and creativity are encouraged please apply below.