VFX Production Coordinator – Expression of interest

Please note: We do not have an open position at the moment, but this posting allows you, if you wish, to express your interest in future opportunities.

The VFX Coordinator is the main level of support for the entire production team throughout the course of a project, from pre-production to final delivery.

Main responsibilities:

• Maintain show shot list. Determine, with the VFX Supervisor and VFX Producer, milestones for the project and artists and ensure they are met;
• Maintain shot status and artist targets and be able to produce show status at all times; 
• Update all documents that allow follow up on the show status (shotlist, schedule, etc.);
• Take, receive and disseminate internal and client shot notes;
• Manage the flow of information and transfer of information/work between departments or with clients. Oversee the file transfer and receipt process with the Production Assistant; 
• Make sure that artists have the necessary information and elements to begin work efficiently;
• Set and track targets for the week with the VFX Supervisor and VFX Producer. Meet with each artist assigned to the project on a daily basis to ensure they are clear on their targets, answer questions, follow-up on progress, etc.
• Anticipate and raise any concerns about targets, deadlines, etc. based on daily artist activity;
• Arrange, attend, and manage meetings, turnovers, reviews with VFX Supervisor and artists, ensure that all notes are transmitted to the artists;
• Organize the dailies playlist, and take detailed notes throughout the meeting;
• Keep artists and supervisors up to date with information – client notes, shot changes, modifications – and evaluate impact on current work.  Relay information to Producer if there are anticipated schedule implications;
• Evaluate and validate all work with VFX Supervisors to make sure they are approved, and notes are distributed to relevant crew.

• Minimum of 5 years of production experience in visual effects or film;
• Experience in an administrative position;
• Excellent proficiency with the Google Suite and Microsoft Office Excel.
• Experience with Flow Production Tracking project management software.
• Strong organizational and planning skills.
• Ability to manage priorities and meet deadlines and budgets.
• Excellent communication and interpersonal skills.
• Strong attention to detail.

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