Executive Assistant – Toronto

Location: St. Clair/Yonge, Toronto (Mostly in-office, occasional virtual work)

Salary: $25/hr

Hours: Part-time, 15-20 hours per week (Flexible schedule within office hours: 9 AM – 5 PM, Mon-Fri)

Company Overview

Emancipation Arts is a dynamic multimedia production company dedicated to amplifying underrepresented voices, particularly those of women and people of color. Our work spans theatre, television, and film, with a focus on fostering artistic expression and social change.

Job Description

We are seeking an organized and tech-savvy Executive Assistant to support a busy artist and producer. This part-time role involves:

• Calendar Management: Scheduling and coordinating appointments.
• Email Correspondence: Managing and drafting emails.
• Written Work: Assisting with light written tasks such as drafting emails, bios, synopsis etc
• Local Errands: Handling various errands (post office, bank, shopping).
• Filing Systems: Maintaining digital and paper filing systems.
• Document Creation: Creating content for various purposes (ex. event invite, pitch deck, film treatment, social media post, etc)
• Administration: submitting applications for awards or funding, research about funding opportunities, taking notes during meetings, etc

Qualifications.

• Highly Organized: Excellent attention to detail, with the ability to manage multiple tasks and priorities efficiently.
• Tech Savvy: Comfortable with Google Workspace, spreadsheets, file conversions, Canva, and other digital tools.
• Good Eye for Design: An aesthetic sense that allows for the creation of visually appealing content.
• Emotional Maturity: Able to navigate potentially frustrating situations without taking things personally, maintaining strong, professional relationships.
• Adaptability: Able to remain flexible and composed in a dynamic work environment, confidently managing shifting schedules, varying workloads, and high-pressure situations with professionalism and self-advocacy
• Industry Knowledge: Familiarity with the film and TV industry is a plus.
• Knowledge of GTD Method: Familiarity with the Getting Things Done (GTD), or other project management method is a plus

Application Process

Please email your CV, cover letter, and references to . The deadline for submissions is Friday, September 13th, 2024. Successful candidates will be contacted for an interview, which will be scheduled the week of Sept 16th. Ideal start date for a successful candidate would be Sept 23rd.

This position is initially to cover a maternity leave, with the opportunity for growth within the company beyond the first year. You will have a two to three month overlap with the outgoing assistant.

**Note:** This job posting will be removed once the position is filled. If the deadline has passed and you feel you would be a good fit, please still apply!

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 15 – 20 per week

Work Location: In person