Executive Assistant for HBO Documentary in New York

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, thecreators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role

This position will support an HBO Documentary Programming executive, and the larger documentary department. Candidates must have outstanding organizational, communication, and multi-tasking skills as well as present utmost professionalism with colleagues and when working with all levels of internal management and outside producers and talent in a fast-paced, demanding environment.

HBO Documentary Programming is seeking a positive team player who is proactive, detail-oriented, highly organized, a clear communicator and a quick-thinking problem solver. Our team culture values enthusiasm, collaboration, and respect for colleagues.

Your Role Accountabilities

• Administrative support to include high-volume scheduling and maintaining complex executive calendars in collaboration with other administrative staff in the unit; arranging executive and talent travel, scheduling calls, video conferences and meetings, processing expense reports, screening and logging phone calls and emails. Other administrative and clerical duties and projects as assigned
• Maintain tracking systems and databases for festivals, awards, programming, delivery schedules, and contacts
• Collaborate closely with assistants and executives across various departments such as production, marketing, media relations, events and content planning
• Communicate with high-level talent and external partners
• Screen projects and provide coverage
• Track industry and competitive landscape
• Assist in screening events at HBO and outside venues
• The position is NY-based, currently with a hybrid work schedule

Qualifications & Experience

• 2-4 years of prior experience as an administrative assistant in the entertainment industry required
• Prior experience with cable/broadcast/streaming outlets and/or documentary production/programming preferred
• Sharp writing and organizational skills
• Top-notch communication skills and propensity to collaborate
• Possess good judgment, the ability to prioritize and execute assignments with precision and accuracy
• Maintain a high level of confidentiality and diplomacy
• A tenacious problem-solver, meticulous project manager, and collaborative team player who brings enthusiasm and positivity in a dynamic environment
• Ability to multi-task and work well under pressure
• Proficiency in Microsoft Office, Google Suite, and virtual workspace essentials like Slack, Teams and Zoom. Familiarity with AirTable and Monday.com are a bonus.
• Proficiency in creating presentation decks for internal and external partners
• Bachelor’s degree preferred

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/  along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $46,417.00 – $86,204.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.