DC Comics Executive Assistant

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…
DC Comics is seeking a highly organized and adaptable Executive Assistant to provide support to several Vice Presidents. This role requires strong coordination, communication, and critical thinking skills, the ability to manage multiple priorities efficiently, and a proactive approach to problem solving to support the daily operation of the departments. The ideal candidate will have excellent time management skills and will be comfortable handling a variety of administrative tasks in a fast-paced environment with professionalism and discretion.

Your Role Accountabilities…
•    Manage calendars, schedule meetings, and handle appointment conflicts for several Vice Presidents (VPs). Coordinate and prioritize incoming requests, ensuring all deadlines are met.
•    Arrange and facilitate meetings, including agenda preparation, document distribution, and note taking as needed. Secure meeting rooms, set up Zoom and Teams meetings, request drive-on passes for external attendees, order catering items/meals, as well as tech troubleshooting in conference rooms (setting up and activating calls, etc.)
•    Coordinate domestic and international travel for the VPs, including flights, accommodations, itineraries, reviewing arrangements, and securing approval for all travel requests. Prepare and track all related Travel & Expense (T&E) reports.
•    Assist with budget tracking, expense reporting, and procurement of department-related materials. Serve as reconciler for department Purchasing Cards (PCards.)
•    Serve as primary point of contact for internal and external stakeholders on behalf of the VPs.
•    Ensure seamless communication between departments, handling sensitive information with the highest level of professionalism and discretion.
•    Assist in drafting/editing communications, executive reports, presentations, weekly departmental updates, and other documents as requested by the VPs.
•    Collaborate with other executive assistants to ensure alignment across departments for all activities.
•    Perform other related duties as assigned.

Qualifications & Experience…

Work Experience
•    At least three to five (3-5) years of executive assistant experience (supporting a VP or above) required.
•    Previous experience working in highly matrixed organizations with blended teams (face to face and remote) preferred.
•    Previous experience with SAP or a comparable payment system, expense report generation, and invoice processing preferred.

Education, Professional Training, Technical Training or Certification
•    Bachelor’s degree in a related field or equivalent experience required.

Knowledge and Skills
•    Must have the ability to communicate effectively and tactfully (both verbally and in writing) with individuals and groups at all levels of the organization, as well as with external stakeholders (such as vendors.)
•    Must have the ability to organize, work well under time constraints, meet deadlines, and manage multiple tasks and project elements simultaneously. Strong organization, logistic, and project coordination skills strongly preferred.
•    Must have the ability to pay close attention to details and handle confidential material.
•    Strong proficiency using Microsoft Office software (such as Word, Excel, PowerPoint, and Outlook), collaboration tools (such as Teams and Zoom), and Adobe Acrobat required.
•    Familiarity with the DC brand and/or entertainment industry is a plus.

Other Requirements
•    Must have the flexibility to respond to occasional off-hours (nights and weekends) business needs.
•    Must be able to travel as needed approximately 5% of the time.