Production Coordinator Toronto

Job Position(s): Production Coordinator

Title: Production Coordinator, Technical Events
Reports To: Associate Director of Production; Director of Production
Compensation: Competitive annual salary based on experience and company health benefits package.
Job Type: Full-time
Career Level: Coordinator
Location: Toronto, Ontario
Posting Date: Friday, April 29, 2022

Employer Profile
EPiQVision offers comprehensive technical event production services to social and corporate planners, businesses, venues, and individuals in the Greater Toronto Area. We specialize in being in-house venue partners that provide customizable and scalable solutions. Our tried-and-tested process for working with our venue partners has generated capture rates of 96-98% for our venues. Our secret: robust production design, the best equipment available, and highly professional, client-centric service delivery. For more information, please visit: https://epiqvision.com

We have expanded our services to include virtual and hybrid events with our all-in-one event management platform JUNōO. Taking your virtual and hybrid event to the next level, JUNōO offers virtual immersive digital experiences tailored specifically to your company or client. The platform allows for more opportunities for attendees to engage and connect within your custom designed virtual event site and be able to watch, listen, and learn in main stage presentations, fireside chats, breakout sessions, interactive moments, and more. For more information, please visit: https://junoo.live

Position Summary
The Production Coordinator, Technical Events is responsible for the planning and detailing technical and labour requirements for the company’s boutique properties, including reviewing all quotes to manage and organize the equipment for jobs, booking labour, and keeping onsite equipment inventory organized and detailed. They will also be assisting in the organization and management of the company’s internal labour booking system.

This individual will be working at the company’s head office alongside the operations and sales teams to plan and execute events. This individual must be self-motivated, open-minded, creative, detail-oriented, have a strong understanding and interest in technology, and be able to talk to clients on the phone, by email, and in person.

With the continuous changes of restrictions surrounding COVID-19, the successful candidate has the ability to work remotely (from home) if required, with the understanding that their primary workplace is the company’s main office.

Job Duties

• Maintain professional conduct and appearance at all times
• Maintain a cooperative and sensitive teamwork attitude when dealing with clients
• Book and manage labour for events via Lasso
• Create technical documentation including floorplans and notes
• Create schedules and agendas
• Create and organize event folders and paperwork for crews and operators
• Collect, organize, and distribute event agendas, run of shows, and content from clients
• Assist with creating and organizing pull sheets
• Assist with creating and managing rental purchase orders
• Assist senior production team with larger events
• Provide and maintain a positive relationship with all clients, vendors, employees, and independent contractors through effective communication
• Attend company meetings as required
• Other duties as required by company

Requirements

• Post-secondary education in event production or event management
• Minimum 1 year experience in event management or in a similar position
• Communicating orally and written at a professional working proficiency level or greater in the English language
• Knowledge of lighting, audio, video, staging, and rigging systems
• Proficiency with Microsoft Office and Google Suite
• Ability to manage multiple requests and rapidly changing priorities in a fast-paced environment
• Capable of dealing with problems quickly and effectively
• Outstanding organizational skills
• Flexible customer service oriented attitude with a commitment to supporting a variety of events
• Ability to work independently as well as within a team environment
• Knowledge and experience of Flex Rental Solutions is an asset
• Knowledge and experience of Lasso Workforce Management Software is an asset
• Knowledge of current Safety Guidelines for the Live Performance Industry in Ontario is an asset
• Knowledge of current municipal, provincial, and federal workplace health & safety regulations is an asset
• Knowledge of current Fire and Building Codes is an asset
• Knowledge of current ESA, AODA, OHSA is an asset
• Valid driver’s license and vehicle is an asset

COVID-19 Vaccination Status: All offers of employment are conditional based on the candidate being able and willing to provide proof of full vaccination status.

Work Conditions

• Extended periods of sitting, standing, walking, and other physically demanding conditions
• Verbal and written interactions with clients, vendors, employees, and part-time staff at a professional working proficiency level or greater in the English language
• Ability to work independently and as part of a team
• Medium to high levels of stress and pressure
• Flexible and additional hours, including some evenings and weekends
• Attendance and participation in company issued training
• Engagement in a healthy work-life balance

How to Apply
Qualified applicants should apply by sending a cover letter and resume to hr[at]epiqvision[dot]com with the subject line Production Coordinator.

We thank all applicants for their interest. Only candidates chosen for an interview will be contacted. No telephone calls please. All offers of employment are conditional based on the candidate legally allowed to work in Canada and able and willing to provide proof of full vaccination status.

EPiQVision is a barrier-free and equal opportunity employer that strives to ensure its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process under the Ontario Human Rights Code. In addition, EPiQVision will meet the needs of all persons with disabilities under the Accessibility for Ontarians with Disabilities Act (AODA) and will provide reasonable accommodation for any applicant, as requested during the hiring process. In pursuit of this commitment, EPiQVision will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation and this extends to the hiring process and throughout the course of employment.

Employer’s Response to COVID-19 during the Hiring Process
EPiQVision is committed to doing everything possible to stop the spread of COVID-19, based on the expert advice of the local government and health authorities. As part of the company’s efforts to protect the health and safety of candidates and our staff, we will be conducting job interviews online via video call, where possible. If not possible, appropriate health and safety protocols will be followed during in-person interviews. All candidates should follow the direction of the Human Resources staff during the hiring process as they will provide you with more information about any upcoming interviews and procedures.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Work from home

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday

Application deadline: 2022-05-13