About the Role & Team

Do you thrive in a fast-paced environment? Are you proactive about diving in to solve a problem? Then an Executive Secretary position in the Walt Disney World Site Strategy and Operations Systems Integration team might be right for you!

Our Executive Support Professionals are highly-respected because their skills are essential to the success of the company. You’d be part of a dynamic, hard-working team that is responsible for all aspects of park operations at Walt Disney World, and would work with some of the most creative, resourceful people in the business. Join us – apply today!

This position currently supports a Director and Sr. Manager on the team.

What You Will Do

Every day as an Executive Support Professional is different! On any given day you might:

• Orchestrate complex calendar management based on leader and team priorities

• Prioritize, track and follow through on critical action items and team needs

• Manage invoices and purchase orders

• Coordinate onboarding/offboarding of team members

• Order supplies and equipment

• Prepare and/or proofread reports to be shared with leaders and stakeholders

• Collaborate on projects by conducting research, writing and fact-checking

• Schedule appropriate conference rooms, meetings and video chats, activating VTC logistics as needed

• Track team time off using Labor Reports in SAP

• Proactively resolve problems and pitch in to help broader team and administrative support peers

• Handle occasional Travel & Entertainment booking and expenses for team leadership

Required Qualifications & Skills

• At least five years of experience supporting managers and their calendars

• Strong organizational and follow-through skills, and an orderly and meticulous approach with the ability to handle multiple work streams simultaneously

• A professional demeanor, strong work ethic, positive outlook, flexibility, and an enthusiastic, can-do attitude

• Superior written and verbal communication skills, including clean grammar and a robust vocabulary

• Ability to multi-task and prioritize deadlines/deliverables

• Confidence to proactively identify problems or opportunities then recommend and introduce solutions

• Complete reliability handling confidential information

• A calm head and utmost professionalism at all times

• Ability to build solid inter and intra-team relationships

• Proficiency with technology in both VTC meeting coordination and computer skills including Zoom, Microsoft Word, Excel, Outlook, Power Point and SmartSheet

• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed

Preferred Qualifications

• Previous experience supporting a Director or above

• Proficiency with Visio, SAP, and Concur

Education

• Required : High school degree

• Preferred: Bachelor’s degree