Secretary 9 – OOD / TAD / RRS | Lansing, MI | State of Michigan

This position provides advanced secretarial support and management assistant assignments for the Records Resource Section and its units. The section houses the Records Production Unit (RPU) and Technology & Records Compliance Unit (TRCU). This position serves as liaison to section and office management and section staff while being responsible for updating and explaining procedures and policies for the Section, for the review and interpretation of section documents, and the review and preparation of materials for training, section meetings, and management decisions. This position composes and processes correspondence, maintains schedules, creates/updates forms, spreadsheets, and databases. Additional duties include the scheduling and coordination of meetings for the managers and staff and preparing minutes from those meetings. Compiles confidential records. Provides information to law enforcement personnel and department members concerning section responsibilities. Performs section financial responsibilities. Processes time and attendance. Performs additional duties as assigned. The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure. The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service. Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8. OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7. Additional Requirements and Information This position requires passing a pre-employment screening, including passing a drug screen, criminal history background check and a fingerprint check by the Michigan State Police. Please attach a cover letter, resume and a copy of your official college transcripts to your application. Unofficial transcripts will not be accepted. Please upload each document separately. Note: Applicants will be screened out for failure to attach the required resume and cover letter to their application. View the job specification at: State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. In 2022, Forbes ranked the State of Michigan in the Top 10 of America’s Best Employers For New Grads and as the #1 employer for new grads in government services. More details on benefits for our new hires are below: Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at Click To Reveal Link Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 11/14/2022 01 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school? Yes No 02 SECRTRYA – Do you possess at least four years of office experience involving administrative support practices? Yes No 03 MSPSOR – Where did you see or hear about this job vacancy? State of Michigan Job Opportunities Website College Communications Social Media – Facebook Social Media – LinkedIn Social Media – Twitter Social Media – Other Internet Job/Career Fair Family/Friend Professional association or organization Newsletter Billboard Other 04 MSPCRIMHST – Please check all that apply. Convicted of a felony (provide date, offense, location and disposition below) Convicted of a misdemeanor (provide date, offense, location and disposition below) Felony criminal charges are pending (please explain below) None 05 MSPCRIMHST1 – If “Yes,” please describe each with the respective date, offense, location, and disposition. If not applicable, please indicate N/A. 06 MSPNEP – Please review the For this selection, is there a potential to violate the policy? Yes No 07 MSPNEP1 – If you responded yes to potentially violating the , please provide the name and relationship of the individual. If none, please respond N/A. 08 MSPDOCS – Have you attached all of the following required documents within the attachments section of your application? Cover letter/memo Resume Official Transcript (if applicable) Failure to attach the required documents to your application will result in your application being screened out. Yes No 09 How many years of professional experience do you possess working with confidential records? None Less than 1 year 1 -2 years 2 – 3 years More than 3 years 10 Please describe, in detail, the types of confidential records with which you have professional experience. If you do not possess relevant experience, please indicate N/A. 11 How many years of experience do you possess working with records from a law enforcement agency? None Less than 1 year 1 – 2 years 2 – 3 years More than 3 years 12 Please describe, in detail, your experience working with records from a law enforcement agency. If you do not have any experience, please indicate N/A. 13 Do you have professional experience with the Freedom of Information Act? Yes No 14 Please describe, in detail, your professional experience related to the Michigan Freedom of Information Act. If you do not have any experience related to the Michigan Freedom of Information Act, please indicate “N/A.” 15 Do you have professional experience with Records Retention and Disposal Schedules? Yes No 16 Please describe, in detail, your professional experience related to Records Retention and Disposal Schedules. If you do not have any experience related to Records Retention and Disposal Schedules, please indicate “N/A.” 17 Please describe why you believe confidentiality is so important and what actions you have taken in your current or previous roles to protect confidential information. 18 Why are you interested in this position? Required Question Recommended Skills Administration Community Management Databases Finance Freedom Of Information Act Hardworking And Dedicated