Administrative Assistant II-Filmmaking, Art & Design | Cedar City, UT | Southern Utah University

Job Position(s): Administrative Assistant II-Filmmaking, Art & Design

Administrative Assistant II-Filmmaking, Art & Design Job Description: The Administrative Assistant for the Department of Filmmaking, Art & Design provides administrative, financial, and customer service to the chair, students, faculty and staff of the department. This position manages the front office, including oversight of the student office assistant, and serves as the primary manager for all departmental fund accounts, student employees and day-to operations. Duties and Responsibilities: Maintain department budgets by tracking spending and providing budget reports to the chair and area heads. Categorizing purchasing card expenditures, collecting, and filing receipts, and checking in and out department purchasing card. The Banner system for basic reconciliation, including account balances, budgets and transfers. Keep a record of all financial transactions, including required documentation. Process Electronic Personnel Action Forms (EPAF’s) for student employees, faculty overloads, adjuncts, guest artists, etc. Assist faculty and students with department related travel arrangement, authorizations, and reimbursements. Hire, schedule, supervise and approve time for hourly student employees, including models, throughout the department. General office duties including greeting visitors and coordinating incoming and outgoing communications. Schedule appointments, coordinate meetings and take minutes. Responsible for office & art supplies/purchases, inventory and equipment. Maintain student files/records, including scholarships, portfolio reviews, etc. Attend campus sponsored training and stay up to date with university procedures. Other duties as assigned. Education and Experience Requirements: Minimum Qualifications: High school diploma or equivalent GED required. Working knowledge of Microsoft Word, Excel, and Google Suite. Strong organizational skills, including the ability to prioritize, and delegate. Ability to communicate effectively and work well with a variety of individuals. Dependable, punctual and professional in appearance. Preferred Qualifications: Associates Degree. Knowledge and experience with accounting procedures. Office experience with a working knowledge of office procedures, supervisory experience, and willingness to work as a team member. Documents Needed to Apply: Resume Cover Letter Contact information for 3 professional references Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life. Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. To apply, visit https://suu.applicantpro.com/jobs/2993394.html jeid-11bc954516dac949a772ee634ee38273