VFX Coordinator

DESCRIPTION

We are currently seeking an experienced visual effects production coordinator to support the visual effect department. This role will be both internal and external facing, as you work with stakeholders at the studio and show level. You will leverage your excellent organizational skills while handling both sensitive and confidential material for our stakeholders.

Key job responsibilities
• Manage daily, weekly, monthly schedules, working with VFX Executives and reporting to Head of Visual Effects, US Features.
• Coordinate meetings with other individuals and teams, both internal and external.
• Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers).
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items.
• Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network.
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.
• Track and process approvals and production payments with BA, Legal, and Finance.
• Update and distribute studio contact lists and ensure that they are managed per studio requirements.
• Maintain relationships with vendors, studio and show level counterparts.
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed.
• Assist Executives in the breakdown of scripted materials to determine scope of visual effects.